User Access Roles and Permissions

PageCrawl uses role-based access control to manage what each team member can do. There are five roles, each with different permission levels. Manage members and their roles on the Members page in Settings.

Available Roles

Role	Manage Team	Manage Workspaces	Edit Pages	View Pages
Owner	Yes	Yes	Yes	Yes
Administrator	Yes	Yes	Yes	Yes
Standard User	No	No	Yes	Yes
Viewer	No	No	No	Yes
Billing manager	No	No	No	No

Every member, the Owner and Administrators included, sees monitors only in the workspaces they have been added to. See Workspace Access below.

Owner

Each team has exactly one Owner (the account creator). The Owner has full control over all team settings, billing, and member management. Ownership cannot be transferred or removed.

Administrator

Administrators can manage the team on behalf of the Owner:

• Invite and remove team members
• Change member roles
• Assign workspace access to members, including themselves
• Create and delete workspaces
• Edit all team and workspace settings (notifications, integrations, AI, etc.)
• Work in every workspace they have been added to. To open another workspace of the team, an Administrator adds themselves to it in the Workspaces column on the Members page

Standard User

Standard Users can work within their assigned workspaces:

• View and edit monitored pages in assigned workspaces
• Create new pages and tracked elements
• Review changes and leave feedback
• Access all monitoring features within their workspaces

Standard Users cannot invite members, change roles, or access workspaces they haven't been assigned to.

Viewer

Viewers have read-only access to their assigned workspaces:

• View monitored pages and detected changes
• Browse change history and reports
• Cannot create, edit, or delete pages
• Cannot modify any settings

Billing manager

Billing managers look after the team's billing:

• See the plan, download invoices, and update the payment card and billing details under Plan & Billing. Changing or cancelling the plan stays with the Owner
• Cannot see monitored pages, detected changes or team settings, in the app or through an AI assistant connected to PageCrawl

Managing Team Members

To manage roles and access:

1. Go to Settings > Members
2. View the member list showing name, email, workspaces, and role
3. Click a member's role to change it (Owner and Administrator only)
4. Click Update in the Workspaces column to assign or revoke workspace access

Inviting New Members

1. Go to Settings > Members
2. Click Invite User
3. Enter their email address, select a role, and choose the workspaces they can open
4. The invite expires after 2 weeks. You can resend it if needed.

Workspace Access

Members only see workspaces they've been assigned to, and that includes the Owner and Administrators: the workspace switcher, the monitors, and AI assistants connected through the MCP server all follow the same list. The Owner and Administrators assign workspace access per user, their own included. If all workspace access is removed from a user, they are removed from the team entirely.

This means you can have team members who only see specific projects, clients, or departments without exposure to other workspaces.